Program Assistant V (Recruiting Coordinator) Office of Career Planning Sought for University of San Francisco School of Law
The Program Assistant V manages all recruiting activities at the University of San Francisco School of Lawand works closely with the staff of the Office of Career Planning (“OCP”) to support career counseling services and coordinate programming for current law students and alumni. Acts as a liaison between the School of Law, the University, and outside agencies (e.g., vendors, law firms, non-profit organizations, government agencies, etc.), and interfaces with recruiting staff, hiring partners, and other members of the legal community involved in the recruiting and hiring process. Collects and maintains confidential student, alumni and employer information and explains OCP, Schoolof Law, University, American Association of Law Schools (“AALS”), and National Association of Law Placement (NALP) policies when necessary. Collects and maintains essential OCP data including: student, alumni and employer information; monthly/semester/yearly data for all OCP activity; outcome/yield data for all School of Law recruiting activity including fall and spring on campus interviews, resume collections, and job fairs (including Public Interest/Public Sector Career Day and other career fairs at which School of Law students are present). Administers yearly graduate employment survey and processes responses. Collects and assembles other data and information required for reporting to National Association of Law Placement (NALP), American Bar Association (ABA), and other organizations as needed. Hires, supervises and trains 3-6 student assistants and trains and directs the work of junior level staff. May establish and maintain departmental information on web pages, perform desktop publishing, and create and develop visual presentations. Monitors selected budget items for OCP budget and maintains financial records for department expenditures and events.
referred Qualifications: BA/BS; training or experience equivalent to five years of increasingly responsible work experience as an office manager, administrative assistant or recruiting coordinator, preferably in an academic or legal environment; familiarity with legal recruiting processes and timelines; ability to work with a minimum level of supervision; previous supervisory experience; ability to independently analyze, recommend and implement new/changes to office procedures; advanced experience working with computer database systems, word processing and spreadsheet software; previous experience working with recruiting databases, Symplicity, Banner, and Microsoft Office Suite; customer service and team oriented.
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